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Coronavirus: Conference Updates

To help our clients and partners in their efforts to #FlattenTheCurve across Canada, Municipal World is curating this special #COVID19 page for municipal conference updates. The response to the outbreak is rolling out differently across the country, as appropriate for local circumstances, so our team is working to collect those items most relevant to local governments, including changes related to conferences and events. Also, you can listen to our special podcast episode on the coronavirus and the impact on communities. Check back for updates as they are posted.

Coronavirus News Updates

Last updated: March 30 at 9:00 a.m.

March 30

LGAA 2020 conference postponed
Due to the current health risks associated with the COVID-19 coronavirus and Alberta’s restrictions on mass gatherings, LGAA has rescheduled the 2020 conference to October 21-23, 2020. The event will continue to be held at the Cambridge Hotel and Conference Centre in Red Deer. LGAA will carry forward all existing registrations to the new conference date of October 21-23. If you have a scheduling conflict and will not be able to attend the 2020 conference, please email info@lgaa.ab.ca and request a refund. Any cancellations prior to August 21, 2020 will receive a full refund. After that date, the standard cancellation fee will apply. If you have reserved a room at the Cambridge Hotel (Red Deer) under LGAA’s room block, the hotel will automatically cancel the reservation on your behalf and, if applicable, any charges will be refunded. If you have reserved a room at any other hotel, you will need to contact that hotel directly to cancel. Due to the risks of COVID-19 and potential challenges in achieving quorum, the 2020 AGM is now rescheduled to be held at the same time as the 2020 Conference in October.

March 27

CAMA 2020 Conference cancelled
CAMA’s 2020 Annual Conference scheduled to take place from June 1-3, 2020 at the Deerhurst Resort will be postponed until May 31 to June 2, 2021 in Mont Tremblant, Quebec. Deerhurst Resort will provide a full refund of the one night deposit for any room reservations that were booked under the CAMA block. Please do not contact the hotel directly to cancel your reservation. The reservation will be cancelled, refunds processed, and confirmations sent via e-mail. Delegates and Companions who have registered and paid for the Conference and Conference activities will be provided with a full refund by April 30, 2020. Recipients with 20 years of service or more are usually presented with their awards at a Luncheon at the Conference. This year, recipients will receive their pin by Canada Post sometime in June 2020. A list of the recipients will also be posted to the CAMA website. Awards of Excellence Program nominations and nominators will be contacted by April 15, 2020; a board member will make presentations in the Fall of 2020. The 2020-2021 Board of Directors election will still take place as an e-voting process.

March 26

AMO continues to asses COVID-19
Recognizing how quickly things are changing in the environment of COVID-19, AMO is extending the cancellation deadline for exhibitors. The cancellation deadline has been extended from May 1 to July 6. In the mean time, planning for the AMO conference in August continues. AMO will continue to assess the COVID-19 situation as it moves forward with future event planning and will advise accordingly.

March 25

FCM 2020 Annual Conference cancelled
After careful consideration – and with guidance from public health authorities – FCM has made the decision to cancel its 2020 Annual Conference and Trade Show, scheduled to take place June 4-7 in Toronto. All delegates and companions will receive full refunds. FCM will also work with hotel partners to ensure room deposits are refunded. FCM is exploring alternate ways to hold its AGM and board elections, and will share details on process and timelines as soon as they are available.

Nominations for the MISA Ontario 2020 Awards extended
Although the MISA Ontario 2020 Annual Conference & Trade Show was recently cancelled, the MISA Ontario Awards will still proceed. The deadline for nominations have been extended to April 24 in order to allow municipalities time to put together their submission. For full details, including how to submit your nomination, please visit MISA Ontario’s Awards Page.

MISA Ontario cancels annual conference
On March 23, Mayor John Tory declared an Emergency in the City of Toronto. As the safety of members, partners, and staff is the highest priority, the MISA Ontario Board of Directors has reached the difficult but necessary decision to cancel the MISA Ontario 2020 Annual Conference & Trade Show, which was scheduled for May 31 to June 2 at Beanfield Centre in Downtown Toronto. Full refunds for conference passes will be issued in the coming weeks. If you booked with Hotel X, you should have received your cancellation and refund already; no further action is required. If you booked your accommodations at an alternative hotel, please recognize that it is your responsibility to reach out to them directly to cancel your accommodations.

AYC Annual General Meeting cancelled
The Association of Yukon Communities announced the cancellation of the 2020 AYC AGM conference scheduled for May 7-10, 2020 in Watson Lake. The cancellation was determined to be the most responsible precautionary measure to address concerns around the spread of COVID-19 and is supported by the AYC executive. And registration fees already paid will be refunded.

TLG conference rescheduled
The 2020 Transforming Local Government conference has been postponed to September 1-4, 2020. For those already registered for the May conference, your conference registration (including any additional tour or festival ticket reservations) will automatically be transferred to the September event. You will not need to take any action and can use your existing registration confirmation for the rescheduled dates. If you made hotel reservations for the May conference from the reservations links on the conference website, Alliance for Innovation is working with the hotels to have those reservations transferred to the rescheduled dates. If you made a hotel reservation outside the conference block, you will need to reach out directly to the hotel to adjust your reservation.

The Canadian Institute postpones upcoming events
Due to the rapidly evolving situation around COVID-19, a number of Canadian Institute upcoming events – including Managing Risk In Construction Contracts East, Provincial Municipal Government Liability, and GovConnect Ontario – have been postponed. The Canadian Institute is working with event partners and venues on securing new conference dates.

President’s Message to EDCO Members (abbreviated)
EDCO is closely monitoring the hourly/changing nature of the virus and how it is affecting Canadians. EDCO will not cancel any current memberships due to non-payment at this time. Follow up for outstanding payments will recommence on June 1, 2020.

March 23

AMCTO COVID-19 updates
As the current situation in Canada regarding the COVID-19 virus continues to evolve on a daily basis, AMCTO has been working over the past several days to determine an appropriate course of action that takes into account the health and well-being of the association, AMCTO staff, and its members and customers.

  • The association has three Forum events scheduled between now and the end of May. At this time: the Leadership Forum (scheduled for March 27) and the Clerks Forum (scheduled for April 17) will be postponed to later in 2020; the Municipal Licensing & Law Enforcement Forum (scheduled for May 21 & 22) is continuing to be planned as an in-person event with a live-streaming option.
  • The association has in-class course offerings scheduled in the next few weeks. These in-class offerings will be postponed to a later date taking into account the availability of course instructors and space availability in the AMCTO office.
  • Any AMCTO professional development spring workshops scheduled within the next four weeks will be postponed and rescheduled to a later date in the spring.
  • The AMCTO Conference (June 7-10) is continuing under the assumption that the event will still occur as scheduled.

LGMA 2020 postponed
In light of the World Health Organization’s pandemic declaration regarding COVID-19, coupled with the Chief Medical Officer of B.C.’s restrictions on gatherings of over 50 people, the LGMA 2020 Annual Conference and Showcase will be postponed until June 15-17, 2021.

March 20

MISA Prairies 2020 Conference & COVID-19
In response to the COVID-19 Pandemic, the Board of Directors has decided to cancel the MISA Prairies 2020 Conference and Trade Show scheduled for April 26-29 in Regina.

MISA BC postpones spring workshop
Recognizing the evolving and significant threat posed by COVID-19, and operating from the perspective of an abundance of caution, MISA BC has decided to postpone the 2020 Spring Workshop. A new date will be set in the coming weeks.

March 19

LGMA’s COVID-19 preparation plan
In light of the World Health Organization’s pandemic declaration regarding COVID-19, coupled with the Government of British Columbia’s declaration of a provincial state of emergency, the Local Government Management Association of British Columbia (LGMA) have an update on their plans. LGMAI is assessing upcoming events based on the recent advice of the Chief Medical Officer of B.C. If you are registered for an upcoming event, please rest assured LGMA will be in touch shortly with important information. Payment for registration only occurs one week ahead of the event, so also be assured if an event is cancelled, LGMA will do so well ahead of the payment window.

Parks and Recreation Ontario Statement on COVID-19
Parks and Recreation Ontario (PRO) issued a statement saying it is in the best interest of everyone that the 2020 PRO Educational Forum and Trade Show on March 24-27 does not proceed. In light of this, PRO is asking attendees to please cancel their accommodations. The Parks and Recreation Ontario Annual General Meeting, scheduled for March 26, 2020, has been postponed due to the coronavirus pandemic. It will be rescheduled in compliance with PRO’s By-Law No. 1.

MiC2020 COVID19 update
Due to growing concerns around COVID-19, the Municipal Innovators Community Steering Committee has made the very difficult decision to cancel MIC2020. MiC will be investigating alternatives to the conference.

March 18

COVID-19 Message from Canadian Lean Summit Co-Chairs
In light of the ongoing COVID-19 pandemic and following the guidelines set out by Health Canada and the Chief Medical Officer of New Brunswick, the 2020 Canadian Lean Summit organizing committee is postponing the April conference.

ESRI Canada responds to COVID-19, cancels events
The COVID-19 pandemic is on everyone’s mind and ESRI Canada is taking all necessary measures to mitigate the effects of this virus on our lives. Esri Canada is cancelling all events and classroom courses that were scheduled to take place in person by June 30, 2020. Users already registered for one of these events will receive a full refund; all classroom courses will be converted to virtual courses and someone from the training team will be in contact.

March 17

MNL 2020 Central Regional Meeting postponed
In light of growing concerns around the spread of COVID-19, Municipalities Newfoundland and Labrador (MNL) is postponing the Central Regional Meeting scheduled for March 27-28, 2020 in Gander, NL. MNL will continue to assess the COVID-19 situation as it moves forward with future event planning. Members will be notified of any changes to upcoming events.

2020 NOMA Annual Conference & AGM postponed
The 2020 Northwestern Ontario Municipal Association Conference has been cancelled. Please note the conference is looking to reschedule for the Fall and more details will be provided.

OBIAA 2020 Conference postponed
Given the latest developments both internationally and here at home, in response to the emergence in Ontario of COVID-19, and in effort to reduce the possibility of spreading this illness, the OBIAA Board’s Executive Committee have decided to postpone the 2020 BIA Conference and AGM scheduled for April 19-22, 2020. This is in conjunction with the Ministry of Health’s Enhanced Public Health Measures that have been announced calling for the immediate suspension of all large events. The board is looking to reschedule the conference at a later date and encourages attendees to cancel hotel rooms for the conference by contacting Delta Hotels by Marriott Toronto Airport & Conference Centre directly.

OSUM 2020 Conference cancelled
The OSUM 2020 Conference scheduled to have occurred in Brant County, April 29-May 1 has been cancelled. The OSUM Executive, recognizing the rapidly changing situation with COVID-19 and the Provincial Government’s recommendation to immediately suspend large events and public gatherings of over 250 people, made the difficult decision to cancel this year’s conference. Recognizing the value and importance of the Annual OSUM event, the Executive is now considering how to best offer the conference at a future date.

March 16

TLG 2020 Conference postponed
At this time, the Alliance and the TLG board have determined the course of action that puts the highest consideration on the health and safety of attendees and their communities is to reschedule TLG. TLG is working with its tremendous partners, the City of Phoenix, to determine the new dates. Once the specific dates are set, TLG will share information on how to manage your registrations, hotel bookings, etc.

OMHRA 2020 Spring Workshop cancelled
In the wake of the Provincial Medical Officer of Health’s recommendation that gatherings of over 250 participants be suspended to help curtail the spread of COVID-19, OMHRA has made the very difficult decision to cancel its spring workshop. Please remember to cancel any hotel accommodations you have reserved. OMHRA intends to move forward with its fall conference and AGM in Kingston from September 23-25.

March 14

NCLGMA 2020 Conference tentatively cancelled
Please be advised that the 2020 NCLGMA Conference scheduled for April 1-3 in Prince George has been tentatively cancelled. Although the Provincial Health Officer has suggested events under 250 participants may continue, there have been numerous speaker cancellations to date and the COVID-19 situation remains fluid. The board is meeting on Tuesday to determine if the conference will be postponed to the fall or cancelled outright. Details on full refunds will be provided next week.

March 13

OGRA Monitoring Situation, Postponing Courses
In an effort to do its part to help stop the spread of COVID-19 and keep people safe, the Ontario Good Roads Association has decided to close its office temporarily, with staff working from home during normal business hours. OGRA will continue to monitor the situation and advice from Ontario and Canadian Health Officials, and will make necessary changes as needed. The following courses have been postponed and will be rescheduled later this year: TM31 Storm Sewer Design; TM41 Sanitary Sewer Design; and TM47 Stormwater Management. You can find more information on www.ogra.org/covid19.

CPA Monitoring Situation
The Canadian Parking Association is actively monitoring the coronavirus situation. Currently, there are no plans to postpone or cancel the 2020 Annual Conference and Trade Show. Attendees are encouraged to complete their registration plans as normal.

EDA 2020 Annual Conference Postponed
Economic Developers Alberta has been closely monitoring the public health situation as it relates to the spread of the COVID-19 virus and, in keeping with provincial guidelines, has decided to postpone the 2020 annual conference to November 25-27, 2020. Conference partners, speakers, and delegates will be automatically transferred to the November event; hotel bookings will be automatically cancelled, with the same prices guaranteed for re-booking.

RMA Spring 2020 Convention and Trade Show Cancelled
In light of the growing concern regarding the spread of COVID-19, Rural Municipalities of Alberta is cancelling the spring 2020 convention and trade show. All registered delegates will receive a full refund and are reminded that they are responsible for cancelling hotels.

FCM takes steps in response to COVID-19 outbreak
The Federation of Canadian Municipalities has announced a 30-day work-from-home directive for all staff – effective Monday, March 16. It is also immediately suspending all international and domestic business travel, suspending participation in international conferences and large gatherings in Canada and abroad. Read more…