Manager, Payroll, Pension & Benefits Save job Remove saved job

QUALIFICATIONS:

• Post Secondary Degree/Diploma in Finance/Accounting/HR or related field or the equivalent knowledge and experience.
• Payroll Compliance Practitioner (PCP and/or Certified Payroll Manager (CPM) is preferred.
• Minimum of seven (7) years of related experience managing end-to-end payroll and implementing process improvements or best practice initiatives within a complex multi-union environment or equivalent knowledge and experience.
• In-depth knowledge of defined pension plan regulations, payroll processes, and benefits administration.
• Current or previous leadership or supervisory experience.
• Excellent problem solving, and decision-making skills on complex issues.
• Ability to demonstrate critical thinking, identify problems, then develop and implement solutions while working on tight deadlines and balancing workloads.
• Advanced analytical and financial skills, with the ability to create detailed reports, forecasts, and budgets related to pension, payroll, and benefits expenditures.
• The ability to manage time and complete priorities effectively is required while maintaining excellent customer service.
• Advanced Proficiency in Microsoft Office as well as other HRIS systems.
• Experience with Time and Attendance Management software.

DUTIES AND RESPONSIBILITIES:

PAYROLL OPERATIONS.

• Leads and oversees the accurate and timely processing of payroll for all employee categories (full-time, part-time, seasonal and students) in compliance with legislative standards and collective agreements.
• Lead the evaluation and integration of new payroll technologies to streamline operations, with a focus on automating routine processes to enhance efficiency.
• Support HR/Payroll system effectiveness as the subject matter expert, particularly for ADP, ensuring system security and data integrity.
• Conduct thorough year-end payroll reconciliation to ensure all payroll transactions are accurately recorded and accounted for, including wages, taxes, benefits deductions, and other payroll-related expenses.
• Oversee the application of three (3) Collective agreements as it relates to payroll, leave and time.
• Stay updated on changes in payroll-related legislation and implement necessary adjustments to payroll processes, policies, and systems to maintain compliance.
• Define payroll standards and procedures, manage staff performance, and oversee staffing decisions, ensuring team productivity aligns with departmental goals.
• Perform regular payroll reconciliations to ensure accuracy in financial reporting and compliance with audit requirements.
• Monitor and manage employee leaves of absence, ensuring accurate tracking and compliance with employment standards; administer Supplementary Unemployment Benefit (SUB) plans for leaves.

PENSION ADMINISTRATION.

• Plan, manage, control, and monitor all aspects of the pension plans ensuring operational oversight and leadership of the pension and payroll team.
• Act as the pension contact for all Payroll enquiries with the Ontario Pension Board and OPTrust.
• Administer the defined pension plan, ensuring compliance with all legal and regulatory requirements and alignment with strategic financial planning.
• Provides support on pension-related matters and completes adjustments and buy-backs as required.
• Complete biweekly and monthly pension remittances for Pension Boards (Payments for contributions, buyback contributions, LTIP contributions, etc.).
• Identify any areas of improvement within pension processes, develop relevant solutions, and lead the implementation of new processes and systems updates.
• Ensures that all policies related to OPTrust and Ontario Pension Board are supported and are updated with new legislative requirements.

BENEFITS ADMINISTRATION.

• Lead the comprehensive administration of all employee benefits programs as per the benefit plan.
• Ensure that all benefits are administered in alignment with company policies, government regulations, and best practices.
• Oversee the enrollment process, ensuring that it is efficient, accurate, and user-friendly for all employees.
• Regularly audit benefits plans participation, costs, and invoices against payroll deductions and premiums to identify discrepancies and resolve issues promptly.
• Collaborate with the finance department to ensure accurate financial reporting and budgeting for benefits expenses.

AUDIT & REPORTING.

• Accountable for establishing and overseeing Payroll and Pension audit principles and processes for pay processing cycle, pension administration and reporting, collective agreement changes, and compliance with all legislative payroll/pension reporting and remittance obligations.
• Guaranteed timely preparation and distribution of year-end employee tax slips and forms.
• Creates analytics related to Pension and Benefit statistics, cost implications and provides reporting as requested, including but not limited to, Benefit experience tracking and trend analysis on a monthly, quarterly, and annual basis.
• Leading and guiding the team for reconciliation processes.
• Maintain and provide daily records, federal payroll statistics and assists in gathering data for the preparation of reports for Government reporting and for senior management.
• Troubleshooting issues pertaining to payroll and pension reporting.
• Oversees the reconciliation of the general ledger payroll accounts and payroll bank account.
• Provides costing to Human Resources on Collective Agreement propositions for bargaining.
• Working with Finance, performs post payroll analysis on each bi-weekly payroll with critical analysis on trends or issues.
• Designs full payroll dashboard on key KPI to Management and Executive teams.
• Other duties as assigned.