Legislative Services Administrative Assistant Save job Remove saved job

The Town of Lincoln is looking to hire a Legislative Services Administrative Assistant. Located in the beautiful Niagara Region, Lincoln offers a unique environment that encompasses Lake Ontario, the Bruce Trail and Niagara Escarpment and is situated between Hamilton and St. Catharines. Steeped in a rich history and home to one of the fastest growing municipalities, Lincoln is a place to grow, a place to prosper and a place to belong.

Reporting to the Director of Legislative, Enterprise & Information Services/Town Clerk, the Legislative Services Administrative Assistant plays a critical role in ensuring the department’s efficiency and effectiveness. This position provides high-level, confidential administrative support, managing diverse responsibilities with a strong attention to detail and accuracy. The role facilitates smooth daily operations, timely preparation of materials, and exceptional service delivery. As a key team member, the Legislative Services Administrative Assistant strengthens departmental functions through expertise in administration support, records management, information services, and customer service.

The successful candidate must possess the following:

• Post-secondary diploma or degree in Public Administration, Local Government, Legal, Business Administration or related discipline
• Completion of the AMCTO Municipal Administration Program (MAP) or Parliamentary Procedures courses is an asset
• A minimum of three (3) years of recent related experience in an administrative and customer service role
• Experience working in a municipal environment is  preferred
• Strong knowledge of municipal and provincial legislation, including the Municipal Act, Municipal Elections Act, and Municipal Freedom of Information and Protection of Privacy Act
• Excellent grammar, proofreading, with strong attention to detail
• Strong organizational and interpersonal skills, with the ability to prioritize tasks, work under pressure, and meet deadlines effectively
• Discretion and sound judgment in handling confidential information
• Demonstrated high political acuity and professionalism in complex interactions, with effective communication across elected officials, staff, government representatives, and the public.
• Proficiency in Microsoft Office Suite, Adobe Acrobat; experience with agenda management software (i.e. eScribe) or similar software preferred
• Strong customer service skills with the ability to respond to inquiries in a courteous and efficient manner
• Ability to work independently in a fast-paced, multi-tasking environment
• Flexible availability during municipal elections and peak periods
• Capable of lifting up to 20 lbs (e.g., files, supplies).
• Valid Class G Driver’s License.

We understand you may not meet every requirement listed. However, we encourage you to apply, as you may bring other valuable skills and experiences to the role.

The Town of Lincoln offers an attractive, competitive salary, benefits and pension package, The salary for this position (based on a 35-hour work week) is $63,902.02 – 74,756.50.

Qualified candidates are requested to forward their resume by 11:59 PM on Sunday, April 27^th, 2025. 

To apply please use one of the following options:

• Via our: online application form
• Email: resume@lincoln.ca noting the position in the subject line

The Town of Lincoln is an equal opportunity employer, dedicated to creating an inclusive and accessible work environment. We are committed to removing barriers in our recruitment and selection processes and supporting the needs of all applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). We encourage applicants to inform us of any accessibility needs to ensure they are accommodated throughout the recruitment and selection process.

We thank all applicants who apply but advise that only those selected for an interview will be contacted. The information gathered is in accordance with the Municipal Freedom of Information and Protection of Privacy Act and will be used only for candidate selection. Please note that the Town of Lincoln does not use AI technology at any stage of the recruitment process.