Position Summary

Under the direction of the Manager, Legislative & Legal Services/Deputy Clerk, this contract position is primarily responsible for supporting the preparation, coordination, implementation and conduct of municipal and school board elections and by-elections in accordance with the Municipal Elections Act, under the guidance of and in collaboration with the Deputy Clerk and the Town Clerk.

Key Responsibilities

Supports the planning and implementation of the elections process, including the development of project plans

• Researches and develops election policies and procedures for approval by Deputy Clerk and Town Clerk
• Implements election policies and procedures that have been approved by the Deputy Clerk and Town Clerk
• Drafts necessary reports to Council regarding changes to the Municipal Elections Act, policies, and procedures

Supports the preparation and monitoring of the election budget

Coordination of voting logistics, including voting locations, supplies and election-related technology

• Updates voting subdivision boundaries, utilizing GIS resources and population projections
• Oversee the list of electors including revisions to the list, as required.
• Supports the procurement of and implementation of election equipment
• Liaises with Information Technology and other Town Divisions as required in the development of election systems and software for responsibilities such as managing candidates, volunteers, staffing, voter’s lists, voting locations, delivery and display of results.
• Coordinates voting locations, coordinating with internal and external clients as necessary, including School Boards, Community Services Department, Milton Library, and Region of Halton
• Coordination and distribution of ballot boxes, election supplies and any election technology for advance voting and Election Day

Responsible for the recruitment, training and management of election personnel (on Advance Voting days and Election Day

• Scheduling of training sessions and providing training to election officials.
• Provides overall supervision of operations and procedures during Advanced Voting Days and Election Day
• Complies with and assumes appropriate supervisory responsibility for compliance with all health and safety practices in accordance with standard operating procedures and the Occupational Health & Safety Act

Supports communications, information and messaging for candidates, staff and the public to ensure a high level of customer service

• Develops written materials for circulation to candidates, staff and the public
• Prepares required election notices
• Ensures the election webpage is accurate and up-to-date
• Coordinates and supports the scheduling of and materials for the candidate nomination process
• Coordinates Candidate Information Sessions as well as other public/staff information sessions as required
• Conducts research, compiles and analyzes statistics and utilizes data to prepare statistical and associated reports
• Performs other duties as assigned in accordance with Department objectives

Skills and Qualifications

• Post-secondary diploma or degree, preferably in public administration or government relations programs
• Minimum five (5) years’ experience in the field of municipal government with direct experience with project management, including election experience
• Understanding of the Municipal Elections Actand related municipal and provincial legislation
• Professional accreditation through AMCTO is preferred
• Knowledge of municipal election procedures with exposure to leading election technologies and processes
• Sound knowledge and demonstrated experience working with the Education Act, Municipal Act and Ontarians with Disabilities Act as well as any other applicable legislation
• Proficient in Windows based software including Word, Excel and Outlook. MS Project
• Political acuity and acumen
• Excellent communication and interpersonal skills as well as strong organizational and time management skills

Experience successfully meeting multiple deadlines under pressure while adapting to changing priorities

What We Offer

This 18 month contract is eligible for the following:

Annual Salary Range: $75,374 – $94,218 (35 hours/week)

• Eligible to participate in the OMERS pension plan
• Benefits in lieu
• Paid time-off (vacation and incidental time)

About Milton

At the Town of Milton, we provide excellent and sustainable municipal services to foster a vibrant and inclusive community where residents thrive, businesses flourish and nature is cherished.

We are laying the groundwork for our vision for Milton 2051: a safe, diverse and welcoming community that respects its natural beauty and heritage, supports a range of neighbourhoods, sustains a strong and balanced economy, and offers outstanding opportunities to live, learn, work and play.

How to Apply

Interested applicants should apply online at www.milton.ca under the Employment Opportunities section. This posting is posted until 11:59PM on May 28, 2025

If you are currently employed with the Town of Milton, please apply internally through the Jobs Hub app of your Workday account in order for your application to be processed as an internal applicant.

In accordance with the Freedom of Information and Privacy legislation, applicant information is collected under the authority of the Municipal Act and will be used strictly for candidate selection.