Board of Health Clerk and Privacy Officer
Posting #222025
BOARD OF HEALTH CLERK AND PRIVACY OFFICER
PERMANENT FULL-TIME
At Grand Erie Public Health (GEPH), our greatest asset is our team. We are dedicated to promoting and protecting the health and well-being of communities within the County of Brant, City of Brantford, Haldimand County, and Norfolk County. Our work is guided by the Health Protection and Promotion Act and the Ontario Public Health Standards, ensuring that our programs and services meet the highest standards of public health practice.
As a trusted leader in our community, we are committed to fostering healthy communities through prevention, education, and health promotion, while working in collaboration with local partners to address the unique needs of our diverse populations. Join us at Grand Erie Public Health and become a valuable member of our dedicated team working towards our commitment to fostering a healthier future for our communities.
About the position: The Board of Health Clerk plays a vital role in supporting the administrative, procedural, and legislative functions of the Board of Health and its committees. This position ensures that all meetings are conducted in compliance with applicable legislation, including the Health Protection and Promotion Act, the Municipal Act, and other relevant statutes, bylaws, and corporate policies.
You will be responsible for coordinating all aspects of Board of Health meetings including preparing and distributing agendas, minutes, and reports in a timely manner and ensuring that meeting proceedings align with legislative requirements and the Board’s Procedural By-law. This role is essential to the effective operation, legislative compliance, and good governance of the Board. The Clerk must exercise sound judgment, discretion, and political acuity when managing confidential, time-sensitive, and often sensitive matters that support the Board’s decision-making process.
In addition, the Clerk will serve as the Privacy Officer for the organization, ensuring full compliance with the Personal Health Information Protection Act (PHIPA) and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). This includes overseeing privacy practices across the organization and fulfilling reporting obligations to the Information and Privacy Commissioner (IPC).
Key Responsibilities:
- Coordinate and attend all Board of Health and committee meetings, including preparing and distributing agendas, reports, and minutes in a timely and accurate manner.
- Ensure meeting proceedings are compliant with governing legislation, by-laws and the Board’s Procedural By-law
- Coordinate the publication of Board of Health meeting notices, agendas and minutes
- Maintain confidential records, including closed session minutes and reports
- Act as a liaison between Board members, staff, stakeholders and the public
- Track Board decisions and follow-up with staff to ensure timely implementation
- Support the orientation and onboarding of new Board Members
- Support the election and appointment processes for Board Officers, ensuring compliance with applicable procedures and by-laws
- Conduct research and analysis to support Board-directed initiatives, including the development and review of policies, procedures, and governance frameworks.
- Utilize, maintain, and contribute to the enhancement of technology and software platforms used for meeting management and preparation (i.e.eSCRIBE)
- Manage inquiry requests, incident and breach response processes, including investigation, documentation, and reporting in compliance with privacy legislation and internal protocols
- Receive, coordinate, and respond to Freedom of Information (FOI) requests, including reviewing and analyzing records, and applying sound judgment guided by relevant precedents from the Information and Privacy Commissioner of Ontario (IPC)
- Participate in relevant seminars and/or courses
- Monitors and stays current on relevant privacy, legal, technology and other matters that may affect IPC requirements.
- The responsibilities described above are representative and are not to be constructed as all-inclusive.
Skills and Qualifications:
- College Diploma or University Degree in public administration, political science, business, or a related field; or an equivalent combination of education and experience.
- 3-5 years of progressively responsible experience in a municipal environment.
- Experience with knowledge of relevant legislation including Municipal Freedom of Information and Protection of Privacy Act, Personal Health Information Protection Act, Municipal Act, and Elections Act and related decisions.
- Familiarity with broader public sector experience likely attained through work in municipal government operations and related legislation.
- Experience with privacy, legal, technology and other matters that may affect IPC requirements.
- Preference given to candidates with an AMCTO designation.
- Demonstrated experience creating minutes and agendas.
- Proficiency in Microsoft Office and ability to multi-task and prioritize.
- Demonstrated organizational skills with the ability to manage multiple concurrent projects.
- Strong communication and interpersonal skills with a focus on customer service.
- Strong leadership, facilitation, and conflict resolution skills.
- Proven ability to work in a self-directed manner and set project and work timelines.
- Proven good attendance record with capability of maintaining the same standard.
- Must pass a satisfactory Police Criminal Record Check
- Use of a reliable vehicle and valid insurance
- Required to have full COVID-19 immunization and are able to provide evidence of status.
Terms and conditions of employment in accordance with GEPH Board of Health Administrative Policies and Procedures. Salary range: $82,864.60-$96,987.80 annually. OMERS pension and a comprehensive Health and Dental benefits package.
Please apply with your confidential cover letter and resume quoting Posting #222025. Review of applications and interviews will commence immediately and will continue until the position is filled.
We thank all applicants for their interest. However, only candidates to be interviewed will be contacted. Personal information submitted will be used for the purposes of this competition only and is collected in accordance with the Municipal Freedom of Information & Protection of Privacy Act.
Our organization is committed to promoting the independence, dignity, integration, and equality of opportunity of persons with disabilities by ensuring the accessibility of our facilities and services. Accommodations are available for all parts of the recruitment and selection process. Applicants need to make their required accommodations known in advance.
