Executive Assistant/Communications Assistant to the Mayor and CFO/Director, Corporate Services
Executive Assistant/Communications Assistant to Mayor and CFO/Director, Corporate Services
Amherstburg’s rich history, beautiful landscape, state of the art recreation complex, award winning and exciting festivals and events provide an engaging, healthy lifestyle to its residents. With a population of approximately 23,500, the Town has conveniences including schools and healthcare access found only in much larger communities without compromising its small-town charm. The Town is a premiere waterfront community that boasts panoramic views of the Detroit River from the Fort Malden National Historic Site, with the bustling Windsor/Detroit border crossing a twenty-minute drive away. Heritage homes, national historic sites, businesses and parks are some of the winning components.
The Town of Amherstburg is currently recruiting for a professional, motivated individual to fulfil the role of Executive Assistant/Communications Assistant to the Mayor and CFO/Director, Corporate Services.
Job Summary
The Executive Assistant/Communications Assistant provides full administrative support to the assigned office/department specific to the reporting structure, and acts as a liaison between the Mayor and CFO/Director, Corporate Services and all members of the SMT, constituents and other internal and external contacts. The position also ensures effective coordination and communications between respective departments to ensure efficient operations of the assigned department/divisions and the Executive Office, and liaises with the Town’s departments to coordinate, create and support internal and external communications and the day to day functions of the department to ensure efficiencies and optimal operations. The position will also lead and support various department/division specific projects in alignment with goals and objectives of the Town’s Strategic Plan and the Municipality.
Education and Certifications:
- Minimum 3-year college diploma or University Degree in public or business administration, public relations or media or digital communications studies or related field;
- Completion, or demonstrated progress towards completion of the Municipal Administration Program through AMTCO considered an asset (must be willing to complete training); and
- Education and Awareness regarding Indigenous Relations, considered an asset (or willing to complete)
Experience:
- Minimum 4 years of relevant administrative, project management and customer service experience, preferably in a municipal or public sector environment;
- Minimum 1-2 years experience providing cross departmental corporate communications supports, direct experience preferred but transferrable relevant experience will be considered;
- Experience with communications products, social media, marketing and public relations;
- Supervisory experience, considered an asset;
- Experience proofreading materials for grammar, spelling and readability including experience with accessibility design standards; and
- Experience in Indigenous Relations, considered an asset.
Knowledge and Skills:
- Knowledge of agenda and minute preparation;
- General knowledge of related sections of the Municipal Act and municipal by-laws;
- Knowledge of public relations and departmental communications;
- Advanced computer knowledge in MS Office, Outlook, Adobe, Excel and PowerPoint;
- Demonstrated superior administrative support and clerical skills;
- Demonstrated ability to manage social media and promote the Corporation’s activities;
- Demonstrated ability to interpret by-laws, legislation, and policies as required;
- Demonstrated ability to address and prioritize multiple tasks and requests and work independently;
- Possess strong leadership, time-management, project management, organizational and research skills with a keen sense for accuracy and attention to detail;
- Ability to maintain confidentiality and security of confidential information is essential;
- Demonstrated above average customer service and communication skills;
- Fundamental math, accounting and budgeting skills.
Terms
The regular work week is 37.5 hours per week, consisting of 7.5 hours daily, Monday to Friday. The salary range for this non-union position is $72,605 to $90,754.
Applicants are invited to submit a resume to amherstburg.ca/careers. We invite you to visit www.amherstburg.ca to obtain further information about the municipality.
The Town is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If contacted for an interview, please advise if you require accommodation.
All applications are appreciated; however only those candidates selected for an interview will be contacted. Personal information is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and will be used solely for the purpose of candidate selection.
