ACCOUNTING COORDINATOR
The City of Belleville, known as the ‘Friendly City’, is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling, and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.
Approximately 56,000 people make Belleville their home and over 220,000 live within 30 minutes of the City. We are in close proximity to Prince Edward County where you can discover award winning wineries and numerous beaches including Sandbanks Provincial Park. We are home to Loyalist College of Applied Arts and Technology as well as Albert College, Canada’s oldest co-ed boarding independent private school. The historic downtown core provides numerous restaurants, shopping and live music and theater venues for an amazing cultural experience.
Our inviting blend of small town warmth and big city amenities, quality of life and affordable housing make Belleville the perfect place to live, work and play. More information is available at www.belleville.ca
Currently, the City of Belleville has an exciting opportunity for a highly motivated, strategic, and dynamic individual to join our Finance Department as an Accounting Coordinator.
Position Type: Permanent Full Time
Number of Positions: One (1)
Department: Finance Department
File Number: SV25-70
Location: City Hall (169 Front Street, Belleville, ON)
Hours: 35 Hours Per Week, Monday to Friday, 8:30am-4:30pm
Employee Group: Non-Union
Salary: Grade 7 ($103,557.12 – $123,282.71 per year)
Closing Date: Friday, June 27, 2025 at 4:30 PM
PURPOSE AND SCOPE:
Reporting to the Manager of Finance / Deputy Treasurer, the Accounting Coordinator is responsible for the management of capital assets in accordance with Public Sector Accounting Standards (PSAS), the City of Belleville Tangible Capital Asset (TCA) Policy, and Ontario Regulation 588/17 Asset Management Planning for Municipalities. The role also includes coordinating and supporting budgeting and year-end activities, as well as assisting with various operational and accounting projects, as assigned.
This position forms an integral part of the Finance Department’s leadership team, maintaining regular communication with the City’s Senior Leadership Team and management group, providing education, assistance and coordination for financial accounting processes and recording.
KEY RESPONSIBILITIES:
This position will:
• Provide timely and accurate financial information to the Manager of Finance / Deputy Treasurer and contributes to decision-making processes related to capital and asset management.
• Use sound judgment, analytical thinking, and a proactive, solutions-oriented approach to enhance departmental efficiency and implement effective financial controls.
• Provide direct supervision and mentorship to the Asset Management Specialist.
• Work collaboratively with City departments to develop policies and procedures to ensure information relating to the additions, contributions, improvements, rehabilitations, and disposals of TCA are properly accounted for.
• Lead corporate asset management planning initiatives, ensuring alignment with regulatory and strategic objectives.
• Coordinate education, training, and other support activities to the Asset Management Working Group and relevant City staff in asset management practices and related responsibilities.
• Coordinate the tracking, analysis, and reporting of capital project funding and expenditures, ensuring accurate documentation to support asset capitalization and cost allocation upon project completion.
• Lead the design, development, implementation, and ongoing maintenance of automated systems related to Asset Management and TCA accounting.
• Conduct research on emerging PSAS and asset management regulations; review and coordinate the update of City policies and procedures accordingly.
• Provide education, training and support to City departments to ensure understanding of requirements as it relates to accounting and budgeting.
• Participate in capital and operating budget planning and presentations; provide analytical support to ensure accurate departmental budgeting.
• Support the preparation of annual financial statements and working papers, prepare the Financial Information Return (FIR), and coordinate with auditors to address information requests.
• Analyze and report on financial and operational data, including reserves, reserve funds, and deferred revenues.
• Oversee the preparation, submission, and administration of operational and capital grant applications from federal, provincial, and other sources.
• Manage onboarding of staff with respect to financial software access.
• Perform operational analyses as directed by the Manager of Finance / Deputy Treasurer.
• Prepare periodic journal entries relating to capital budget, investments, insurance, and other transactions as directed.
• Promote and participate in continuous improvement initiatives, identifying trends and risks and recommending solutions as authorized.
• Provide relief to the Manager of Finance/Deputy Treasurer as appropriate.
• Perform all tasks and responsibilities through the lens of Equity, Diversity, and Inclusion, ensuring a commitment to fairness, representation, accessibility and respect for diverse perspectives and cultures in all aspects of work.
• Perform other duties as assigned
Note: the above duties and responsibilities are not to be construed as all-inclusive.
EDUCATION/TRAINING/SPECIALIZED SKILLS:
Minimum Qualifications:
• Chartered Professional Accountant (CPA) designation
• Four (4) year University Degree in Business or Accounting
• Knowledge of public financial practices, reporting, and information systems
• Technical expertise in capital asset policies and PSAS.
• Familiarity with relevant legislation, including the Municipal Act, 2001; Ontario Regulation 588/17; and the Development Charges Act, 1997.
• Satisfactory Criminal Record Check (“CRC”) prior to commencing work at the City of Belleville.
WORK EXPERIENCE:
Required Qualifications:
• Three (3) years experience in municipal finance and administration.
• One (1) to two (2) years supervisory experience, or equivalent.
• Proficiency with Microsoft Office (Excel, Word, Access, PowerPoint), particularly advanced Excel for modeling and data analysis
• Organizational, problem solving and analytical skills accompanied by an independent working style
• Leadership skills, including effective monitoring, coaching, and conflict management.
• Effective project coordination and execution skills.
Preferred Qualifications:
• Vadim Financial Software experience
• Worktech Software experience
WHAT’S IN IT FOR YOU:
• Competitive market salary
• Competitive employer-paid extended health benefits
• OMERS Pension Plan
• Live, work, and play in the beautiful city of Belleville and experience all that it has to offer.
HOW TO APPLY:
www.belleville.ca/careers
We thank all applicants who apply but advise that only those selected for an interview will be contacted. Please be advised that the City of Belleville uses email to communicate with their applicants for open job postings. It is the applicant’s responsibility to include an updated email address that is checked frequently and accepts emails from unknown users. As we send time-sensitive correspondence regarding recruitments via email, it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the job posting.
Applicants will be required to provide at their own expense a satisfactory criminal reference check dated within the past six (6) months and if deemed a requirement of the position, a driver’s abstract to the Human Resources Department on or before the date of the interview but no later than the commencement of employment if selected.
The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.
Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
