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Finance Controller

Hamlet of Taloyoak
Hamlet of Taloyoak
Application Deadline: 2020-10-31
Posting Expiry Date: 2020-10-31
Date Posted: 2020-09-14
Location: Taloyoak, Nunavut

PURPOSE OF THE POSITION

The Controller is responsible for planning, directing and controlling financial, human resources and administrative functions for the municipality by following municipal policies and procedures and in accordance with Federal and Territorial legislation.

SCOPE

The Controller reports directly to the Senior Administrative Officer and is responsible for managing financial, human resources and administrative functions. This includes preparing the budget; conducting financial analysis and preparing financial reports; developing and implementing an effective system of accounting; managing the payroll system, inventory control,   Financial Statement, annual budget and maintaining accurate and current bylaw records.

RESPONSIBILITIES

Participate in the provision of effective strategic, financial and human resources planning and information

Main Activities:

  • Report to the Senior Administrative Officer (SAO), provide financial and human resources advice as a Senior Management Team that guides and administers the day-to-day financial operation of the Hamlet;
  • Managing a season staff, will provide strong leadership to the finance function including general accounting, financial analysis, internal auditing, budgeting, financial reporting, procurement and revenue collections;
  • Will be expected to provide timely and accurate financial information in order to assist SAO and Council to make effective program and policy decisions;
  • Liaise with auditors and prepare all working papers for financial and compliance audit;
  • Implement and maintain Information management System;
  • Implement appropriate financial systems and controls to ensure prudent management and reporting of all revenue and expenses for all municipal departments;
  • Participate in strategic, financial and human resources planning;
  • Research, prepare and submit the annual budget ;
  • Prepare detailed reports on financial, human resources and administrative matters;
  • Attend meetings and make presentations to Council;

Provide comptrollership functions in order to ensure finances are managed according to legislation, policies and procedures and generally accepted accounting principles

Main Activities:

  • Manage accounting and financial systems and maintain full and accurate accounting records
  • Conduct financial analysis and prepare detailed financial reports and statements
  • Provide financial and accounting advice, direction and leadership
  • Ensure compliance with financial legislation, policies and procedures and adhere to the terms of Block Funding and Contribution Agreements
  • Develop and implement purchasing practices and monitor the purchasing system
  • Prepare tender documents and administer contracts
  • Respond to auditors’ comments concerning finances and operations and oversee required action to address deficiencies
  • Approve the Chart of Accounts and maintain commitment controls
  • Implement and monitor payment authority practices
  • Establish and maintain cash controls
  • Monitor department spending and recommend corrective actions as necessary
  • Manage investments and reserves
  • Reconcile general ledger accounts

Manage and coordinate human resources and administrative functions including personal administration and payroll

Main Activities:

  • Administer the collective agreement
  • Manage the payroll system in order to ensure all staff are paid on a timely and accurate basis
  • Provide advice and assistance on human resource planning and management issues
  • Ensure personnel records and files are maintained
  • Maintain the Bylaw Registry
  • Assist in the preparation of Bylaws
  • Supervise the maintenance of assessment roles and collection and distribution of municipal and school taxes
  • Ensure the maintenance of computer systems within the municipal office

Provide leadership and direction to Finance and Administration staff to ensure efficient use of human resources

Main Activities

  • Establish and maintain internal controls to ensure compliance with financial and human resources legislation, policies and procedures.
  • Evaluate the performance of, and provide training and development opportunities for, Finance and Administration staff
  • Manage the maintenance and upgrade of financial, payroll and human resources information systems
  • Provide leadership by delegating tasks, responding to staff inquiries and providing overall direction to section employees

Perform other related duties as required

KNOWLEDGE, SKILLS AND ABILITIES

(The knowledge, skills and attitudes required for satisfactory job performance)

Knowledge

The incumbent must have proficient knowledge in the following areas:

  • generally accepted accounting principles
  • computerized accounting programs
  • accounts payable and accounts receivables
  • fund accounting
  • preparation of financial statements
  • preparation of financial reports
  • municipal services
  • administration of employee benefits
  • payroll systems and reporting
  • office administration
  • an understanding of relevant municipal legislation, policies and procedures
  • an understanding of the northern cultural and political environment

Skills

The incumbent must demonstrate the following skills:

  • excellent leadership skills
  • excellent interpersonal skills
  • team building skills
  • well developed accounting skills
  • analytical and problem solving skills
  • decision making skills
  • effective verbal and listening communications skills
  • attention to detail and high level of accuracy
  • very effective organizational skills
  • effective written communications skills
  • computer skills including the ability to operate and manage computerized financial, payroll and human resource information systems, spreadsheet and wordprocessing programs, and e-mail at a highly proficient level
  • stress management skills
  • time management skills

Personal Attributes

The incumbent must maintain strict confidentiality in performing the duties of the Controller. The incumbent must also demonstrate the following personal attributes:

  • be honest and trustworthy
  • Business Administration degree (BBA) with a specialty in Finance/Accounting from a recognized University or Professional accounting Designation (CPA).
  • Minimum 5 years of progressively responsible in a public or private organization
  • High level of information technology skills and knowledge relates to the corporate/business world.
  • Demonstrated ability as a solid decision maker with a high level of ethics, values and integrity.
  • possess cultural awareness and sensitivity
  • be flexible
  • Exceptional communication skills.

This position is located in Taloyoak, NU. We offers a comprehensive benefits and salary package commensurate with responsibilities and experience.

Please apply via email: sao@taloyoak.ca by October 31, 2020 quoting Controller, Taloyoak.  We thanks all applicants for their interest; however only those candidates selected for an interview will be contacted. 

Senior Administrative Officer (SAO)
Hamlet of Taloyoak
Taloyoak, NU X0B 1B0

Hamlet of Taloyoak
Application Deadline: 2020-10-31
Posting Expiry Date: 2020-10-31
Date Posted: 2020-09-14
Location: Taloyoak, Nunavut