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Editorial Guidelines

Municipal World welcomes contributed articles from individuals working in the municipal sector or aligned to the field. For our readership, it will be essential to clearly and explicitly establish the relevance to municipal governments. In addition, there can be absolutely no commercial references within the editorial copy.

We do require exclusive publication rights for all articles published in the magazine, and do not accept articles that have been previously published or accepted for publication elsewhere. Below are our editorial guidelines for articles submitted. Article proposals or submissions may be forwarded by email to the Editor.

Subject matter

The topic for article submissions is really open, and can focus on any subject area that will be of interest to municipal elected officials and administrators in Canada. We do have several "theme" issues throughout the year, which may be relevant for something you are contemplating. Contact the Editor for more information.


In general, submit the article in the length required to cover the topic. Most articles published in Municipal World are in the range of 1000 to 2,000 words. As a rule of thumb, 1200-1500 words is ideal. However, exceptions can be made at the editor's discretion to accommodate longer or shorter articles. Our best advice: brevity enhances the prospect of publication.


Our preferred style is streamlined and straightforward, to minimize legal and technical jargon, and to spell out all acronyms on the first reference. Use the simplest word that makes the point. For example: "use" instead of "utilize"; "rain" instead of "precipitation event." Articles should be as specific as possible, and use active voice, rather than passive voice. Articles written in the first person (eg. using "I" or "we" throughout) are generally inappropriate. Contractions should be avoided as well.

It is Municipal World policy to delete any commercial or promotional references within submitted articles. Accuracy is also imperative; any vague, unsubstantiated statements will be edited out.

Do not include the names of individuals unless they add credibility to the story. Eliminate any information that is not directly related to the subject matter or present it in a separate sidebar. Do not include personal opinions. Rather, present convincing documentation to prove the point.

Author notes

Municipal World generally identifies authors by names, title, company or professional affiliation, city and province. A colour photo of the author, and short bio (25-35 words), may also be included where available.

Where deemed necessary by the editor as a result of substantial revisions, a final version of your article may be emailed for your factual check to assure accuracy. Any inquiries received about your article after publication will be forwarded to you, and any comments about the article received from readers may be published in a subsequent issue of Municipal World.

You will automatically be mailed two copies of the issue in which your article appears. Additional quantities may be ordered in advance of printing for a fee.

The editor ultimately decides upon the content of the publication, including your article, and reserves the right to reject any submission, or to edit your submission for length, content that may have been covered in a previous article, inappropriate information for the interest of our readership, or style.


Photographs submitted must be in glossy print format, or digitally by email or on a photo CD. Digital photos must be in a high resolution format (300 dpi), suitable for print. Photos that have previously been screened for print, as in a brochure, are not acceptable. Please include short suggested captions with all photographs and drawings.


If you can supply your manuscript electronically, please do so. We can usually import files from most word processing programs. Please send the article by email as an attachment.

With the exception of bold and italics, all formatting codes must be omitted. For example: remove any codes for centering, tabs; footnotes (instead use superscript numbers in the copy and place the unformatted footnote references at the end of the article); graphic lines; underlining; style and font changes, etc.

Upcoming editorial deadlines for 2014/2015

To be considered for the: Copy to be received by:
July 2014 issue Friday, April 4, 2014
August 2014 issue Friday, May 2, 2014
September 2014 issue Friday, June 6, 2014
October 2014 issue Friday, July 4, 2014
November 2014 issue Friday, August 1, 2014
December 2014 issue Friday, September 5, 2014
January 2015 issue Friday, October 3, 2014
February 2015 issue Friday, November 7, 2014
March 2015 issue Friday, December 5, 2014
April 2015 issue Friday, January 2, 2015
May 2015 issue Friday, February 6, 2015
June 2015 issue Friday, March 6, 2015

Please note that these Editorial Deadlines are subject to change. For certainty, it is recommended that you contact the Editor prior to the deadlines.

Click here for a tentative editorial line-up.

Advertising Deadlines

Publication scheduling

As topics for each issue are selected on a "what's hot" basis, we cannot guarantee a definite date for publication of articles. Periodically, we schedule special feature issues. For example energy, heritage, technology, environment, or economic development. These factors also determine our selection of articles.

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